The Sales Ledger System (SLS) is a self-contained package that may be operated as a stand alone package or integrated with other applications in our business suite. The standard features of SLS cover the normal and extra requirements of both small and large business organizations. However, SLS can be tailored to suit the different procedures adopted by different businesses. One must note that once the other packages are linked to SLS, all updating is done on-line.
Provide Your Sales Team With Fertile Ground
With extensive sales analysis reports and queries from our Sales Ledger System, you can rest assured that your sales team know exactly who is buying what, when, and in what quantities. They can know who is settling invoices in time and who is not. They can keep track of their sales history on a client by client basis enabling them to promptly notice shifts in trends and act accordingly. We can also tailor this system to accommodate any initiative scheme you may wish to implement for your clients.
The Sales Ledger System enables your sales team to sow their efforts on fertile soil and easily convince your clients that really, they are kings.
Comprehensive Screen Enquiries
Super fast and efficient screen enquiries give the user everything he or she needs to know about a debtor. Any questions that his or her client may come up with while on the phone can be answered promptly and without flipping through countless screens.
Payments By Matching
A point and shoot method of operation is utilized when using the Open-item facility. Thus, several transactions may be settled against one or several payments. A combination of windows help the user to achieve maximum efficiency. A number of batch control totals are included whilst posting by matching. This helps the user determine the running totals and balances. This module can also be executed during the actual posting of payments. In this case all matched transactions will be printed on receipt produced.
As an option, the SLS may be configured to handle accounts in dual currency . (i.e. Local and Foreign Currency). Differences on exchange (whether profit or loss) are calculated and posted automatically by the system while matching payments.
Another option is cyberPOST2. This applications sends out all statements to all your clients via email in one process. Say goodbye to printing, folding, envelopes, and postage expenses. This application can interface to any other accounting system including Sage. More information and a demo can be acquired from http://www.nlasystems.com/cyberpost2.
The user has the facility to update the Nominal Ledger System (NLS) with all the transactions posted during a range of dates. The user can split and allocate transactions from the SLS side via pop-up menus through a direct link with NLS. As an option, SLS can be extended to cater for multi-departments which will ultimately reflect into a Profit & Loss Statement per department in NLS. Additionally, when payments and refunds are affected, all relevant Cash Book files are automatically updated.
All transactions that have been posted are stored for any number of financial years or months. This archiving period is defined for each individual ledger. Purging is done during at each period close. For example , the user has specified to keep 3 years of transactions. While closing January 1994, January of 1990 will be purged. That way, a continuous 3 year history is maintained.
Overdue Account Reminder Letter
Reminders are issued automatically by the system to advise customers to affect payment as soon as possible . These are printed in the form of a letter and prepared for window envelopes. Wording can be user defined and context sensitive according to ageing.
Customers may be grouped under different groups that are pre-defined by the user. This will produce better reporting and analysis.
A number of standard reports can be printed or displayed. Some of the standard reports available are listed below:
- Customer Statements
- Customer Aged Debt Analysis
- Audit Report
- Debtors Transaction Totals
- Debtors Exceeding Credit Limit
- Debtor Reminder Notices
- Cumulative Sales by Customer
Optionally, we can provide an ODBC driver that will connect the system to report writers such as Crystal Reports and Excel. Through this, the user can easily compile his or her own special reports. Our services include installation and training of ODBC and other database drivers and Crystal Reports.